IT Solutions Blog

Crimson Webinar – Applying retention to Personally Identifiable Information (PII) in Office 365

by Emily Schilling 27 February 2020

Our monthly webinar, which discusses Personally Identifiable Information, GDPR and retention in Office 365, is now live on YouTube. The webinar features some of our Modern Workplace team, and includes some of the work we have done to tackle GDPR problems – which if ignored can lead to a costly fine.

The webinar explains and demonstrates how to use Microsoft Office 365 to apply retention - across Power Automate, Security & Compliance, SharePoint and Teams. The best ways to remove information overtime are also discussed, to understand the most effective method depending on the app used. This can be done in SharePoint for example, by creating a retention label which shows up as a column. This can show the date that the file should be removed, the date the file was added or any other information.

Crimson’s PII solution automatically removes information according to your personalised settings, instead of relying on staff to remember to remove it. It is also flexible, re-usable and cheaper, and uses out of the box Office 365 components, meaning that an E5 licence isn’t needed.

Other members of the Crimson team ask questions throughout the webinar, which hopefully answers any questions you may have whilst watching it. If you have any more questions about the webinar, then you can contact us via the form on our website, via our online chat service or by commenting on the YouTube video.

Topics: information security, GDPR, office 365, retention, compliance, teams, sharepoint